From mainstream technologies to enterprise systems, one of the biggest challenges in implementing new software is the resistance of users. Users often do not want to discard old systems because of their familiarity with these systems after many years of use. Within an organization, this familiarity can be beneficial, but as new technologies are developed, these benefits are rapidly diminishing because of the greater efficiency of the new procedures. The transition to a new system might seem like a big step, but it is necessary for growth. Ensuring systems are efficient and functional is the priority for local governments; the responsibility towards the citizens depends on it.
There are five signs that your local government needs a new, up-to-date HR system:
1. Errors Occurring in Documents or Calculations
Because HR services manage confidential information, when an error occurs, it tends to have significant consequences. The most striking examples are those related to pay checks or the sharing of confidential employee information. These potentially devastating errors result from human errors involving several manual procedures such as calculations, spreadsheet updates and scanning of paper documents. Upgrading to a new HR system automates these procedures and eliminates the possibility that such errors occur.
2. Workforce that exceeds current HR capabilities
Studies show that departments will experience significant growth over the next decade. The demand for a growing number of employees can put pressure on an HR department. Introducing new automated business processes allows HR professionals to spend more time on important tasks.
3. Penalties related to non-compliance are becoming more frequent
With a paper system, HR records do not comply with regulations, resulting in heavy fines for poor record keeping practices. Often disruptive and time-consuming, paper-based audits can result in lost productivity for several days for an organization. By digitizing records, you will avoid these fines as well as the disruptive audit process.
4. Coûts d’exploitation devenant indéfendables
Les fichiers papier entraînent des frais de stockage et d’entretien qui augmentent au fil du temps. Les coûts d’exploitation augmentent également par rapport au papier, à l’encre et aux autres fournitures d’impression et de courrier. Des solutions de gestion des procédures d’affaires efficaces peuvent se rentabiliser rapidement en éliminant ces coûts inutiles.
5. Restructuration des départements
Ricoh a fait la transition de solutions pour des administrations locales à l’échelle du Canada, ce qui nous a fourni l’expérience pour assurer un processus efficace et convivial. Nos solutions s’intègrent à l’équipement et aux logiciels existants en éliminant le besoin d’acheter des produits additionnels et en permettant aux employés de conserver la familiarité dont ils dépendent. De plus, nous tenons compte des besoins uniques de chaque administration et nous concevons un nouveau système RH personnalisé en fonction de vos besoins. Nos solutions complètement personnalisables comprennent la capacité de classer les documents conformément à vos normes de conformité pertinentes. Et enfin, Ricoh sait très bien comment faire la transition des services RH à de nouveaux systèmes RH. Nous intégrons nos solutions à vos procédures RH existantes afin que vous puissiez reprendre rapidement votre travail.
Do not work slow because of paper and manual HR systems. It’s time to take the plunge! |
