Most employees would agree that payroll processing is the most important task of the finance department. Since finances pay salaries, it is important that the payroll department can work effectively. If problems arise, disgruntled employees become less productive and may stop working altogether. 

While it may seem simple to issue paycheques, local government finance departments face a number of challenges with pay dates:

  • Misinterpretation of forms Many local governments require that employees submit handwritten timesheets. The misinterpretation of these can lead to errors in pay checks. When an employee’s payroll does not match his or her expectations, it can cause anger and stress and may even lead to prosecution;
  • The bad application of the regulations. Employees are classified according to various compensation categories. Finance staff must be familiar with these regulations because simply misclassifying an employee’s work can lead to compliance issues;
  • Extensibility problems. The payroll process can take a lot of time with a paper-based system and the growth of the workforce only worsens the situation. Increasing the number of employees can weigh heavily on members of the finance team. This can result in errors, unpaid public servants, and possibly instances of non-compliance;
  • Employee dissatisfaction Employees may dispute inaccurate payments or defaults. Resolving these conflicts can be difficult and time consuming if the necessary documents are not easily accessible.

Ricoh has designed automated payroll systems for multiple local governments with the sole objective of removing their current barriers:

  • We deploy a complete GCE solution that keeps all payroll records, including time sheets, in a secure electronic directory or in the cloud. Employees will be able to submit timesheets electronically from anywhere. Finance staff can then search and retrieve this data simply by entering a few keywords.
  • Our software includes automated business procedures that ensure compliance and warn those involved when a contribution is required from them.
  • Ayant travaillé avec de nombreuses administrations locales à l’échelle du Canada, nous sommes parfaitement conscients de leurs besoins uniques. Des exigences de conformité intégrées permettent aux fonctionnaires de classer facilement des dossiers en fonction des lois régionales afin d’assurer le respect des périodes de conservation.
  • Notre système est extrêmement extensible. À mesure que les données sont numérisées et que des procédures d’affaires automatisées sont mises en place, les employés pourront effectuer le traitement de la paie rapidement et facilement, qu’ils soient 2 ou 200.
  • Des données facilement récupérables aident à éliminer les conflits des employés, car toutes les parties auront accès aux mêmes données. Des rapports d’activité augmentent la transparence en indiquant qui a entré les données et à quel moment. Ces données peuvent également servir à poursuivre l’optimisation.

En travaillant avec Ricoh, votre administration locale peut optimiser son traitement de la paie – chose qui plaira à tout le monde au bureau.

Communiquez avec un représentant de Ricoh afin de découvrir comment vous pouvez améliorer le système de paie de votre organisation.

Finally, please note that Ricoh does not provide legal advice or ensure compliance with any laws, regulations, bylaws or other legislative requirements by the content of this communication. It is the responsibility of the administration to seek the advice of competent legal counsel to ensure compliance with such requirements.