The perfect print and digital work solution for small businesses

As the Canadian economy eases and offices reopen, it’s time for small businesses to think about how they’ll continue to grow in the most digital market yet. Naturally, we can agree that tech adoption can help – but it doesn’t have to involve complicated or out-of-reach solutions (think: AI, machine learning, or even robotics).  

In fact, digital maturity can start with simple, everyday technology almost everyone is familiar with: printers.  

Print technology has come a long way from what it once was, and today’s office printers do more than just print and scan. They’re now a hub of productivity that can accelerate business-critical processes and take mundane or repetitive tasks out of the hands of employees. If that wasn’t enough, they also self-update when it’s time for new features, applications and upgrades.  

But empowering your small business isn’t just about the cutting-edge technology that comes with these devices. Your print partner can help reduce running costs, prevent security threats, minimize administrative/operational headaches, and ultimately contribute to greater employee productivity. 

That’s why Ricoh created OneSolution: a hardware+software+service subscription plan designed specifically for small and mid-sized businesses. With all the features that come with today’s print devices, and the growing need for SMEs to adopt more digital-first practices, the time has never been better to leverage the power of a printer and the services of a legacy print-provider.  

The Solution

Ricoh’s OneSolution is a subscription-based print, scan and document workflow plan that simplifies print related operations for small businesses.  

Every bundle comes with: 

• A Ricoh multifunction print device 
• Installation and connectivity set-up 
• Automatic toner ordering and delivery 
• Remote services monitoring 
• Automatic updates for new features, applications, and upgrades 
• Remote monitoring and onsite support service 
• Cloud-based document workflow services (available on most plans) 

How it Works

Based on business needs or office set-up, you can choose from the three available bundle packages: Home Starter, Standard Office, and Advanced Office.  

The Home Starter plan is ideal for small businesses with 1 to 3 people looking for simple printing and scanning without the headache of printer maintenance or management.  

For small and mid-sized businesses that a) have more users and b) need more advanced features such as document workflow services, there is the Standard Office (4-15 users) & Advanced Office (15+ users) bundles.   

With Ricoh’s cloud-based, document workflow services, employees can easily digitize paper documents like invoices, forms, and even mail into editable and searchable digital formats. Both onsite and remote employees can access digitized information whenever they need it, safely and securely with mobile printing, scanning into popular cloud apps, such as Dropbox, Google Drive, OneDrive for Business. Routing to multiple destinations and people becomes simpler, less time consuming for your team freeing them up to focus on more important responsibilities.  

How Can it Benefit Your Small Business?

As an all-inclusive and subscription-based print solution, small business owners get the predictability of one easy and affordable monthly invoice that doesn’t involve complicated meter-reads or print-related expense reconciliation. Flexible plans and contract terms mean you pay only for what you need when you need it without having to worry about unexpected cost. And as your business grows, so too can your plan with service upgrades available anytime you need them.  

With so much else on your mind as you grow your business, the last thing you’ll need to remember is to order toner. Ricoh’s OneSolution has automatic toner replenishment built right into each bundle so that whether you’re printing shipping labels, new menus, or financial reports, you’re never stuck with a blank page.  

Finally, no matter which bundle is right for your business, you’ll always have access to the latest print technology that is secure, reliable and efficient. And we’ll even take care of delivery, installation and device set-up so you can get started right away.  

If you’re looking to upgrade or replace your current print device for your small business, then it’s time to evaluate the best available options. 

Learn more about Ricoh’s OneSolution print bundles here.