Governments can face unforeseen challenges from disasters such as fires, floods, and snowstorms, to name a few. When disaster strikes, it is of utmost importance that governments get back up and running as soon as possible. 

This is one of many reasons why today’s process automation is so important. Governments which still rely on paper-based records management systems are in particular danger from a host of catastrophes:

  • Fire. Everyone knows the disastrous effects of a fire. With records damaged by fire and subsequently water, it’s almost always impossible to recover lost data. Fires can originate due to arson, mechanical malfunction, human error, and for a host of other reasons. The risk is palpable: the village of Rogersville, New Brunswick had to deal with their records going up in flames multiple times. Like most local governments, they hadn’t expected this to happen and were unprepared when it did; 
  • Floods. Large or small, floods spell doom for paper-based records. Recovering these documents, if possible, is a very expensive undertaking that involves complex processes like freeze-drying;
  • Snowstorms. Similar to a flood, a snowstorm may bring water damage to documents as the snow melts. A snowstorm may also impede governments’ abilities to retrieve documents or comply with delivery rules due to poor road conditions, blocking access to enter the storage facility, and more. If the records are paper-based, snowstorms can pose a serious problem as citizens may need those documents urgently. This can result in delays

It can take a long time for a government to get back up and running after these sorts of disasters. Governments may be required to spend thousands of dollars on recovering decades-old records which will never be looked at. Luckily, Ricoh can help solve these problems. 


  • Our ECM solutions are designed to work with industry-standard active recovery tools and allow for backfile scanning. We use cutting-edge technology and are constantly updating our systems to ensure that they are as secure and effective as possible. It is not only natural disasters which can affect records but also modern threats like cyber hacking and data leakage. Our innovative systems protect against all threats and keep government records safe;
  • Ricoh provides backup and recovery services for records, business process data, and more. With our support, governments will be able to recover their systems with ease; plus, with no physical susceptibilities, no longer will governments need to worry about disasters like fires, floods, or snowstorms destroying data. Our recovery process can also be leveraged if a record has been accidentally deleted before its retention requirement has expired. Using such recovery services, a government can easily get back on track and remain compliant;
  • Ricoh offers support through the cloud. Now governments can rest easy knowing that their data is secure even in the event of hardware loss or replacement. As we provide extensive support and integrate with existing hardware, governments are free to purchase wholly new hardware solutions without worrying about compatibility issues. In addition, when using the cloud, governments only pay for the storage that they need, reducing monetary waste on unused storage space; We are extremely knowledgeable when it comes to government regulations. If disaster strikes, we will ensure that records are recovered in the most effective and efficient way possible. We can scale up the number of skilled workers tackling a recovery process based on your needs. 

We know disaster recovery is not something your government spends time thinking about. Keep it that way and let Ricoh prepare your systems to face disaster head on. 

Talk to a Ricoh representative about how your government can get up and running after a disaster.