How you can go green with Ricoh

• The cost of storage space for filing
  and handling paper-based records. These costs can be quite high when all
  the factors for maintaining these documents are considered. 
• Having to assign employee hours to
  searching for and retrieving documents although there are other important tasks
  to be done. Properly utilizing this time can vastly improve government
  effectiveness 
• Risk of being non-compliant with
  future federal and provincial legislation which is predicted to demand more
  eco-friendly practices. By becoming future-proof, your government can help ensure
  that it doesn’t one day find itself facing legal action from a law it was
  unaware of. 
• Possible damage to physical documents
  through years of use. Physical documents are vulnerable to over-use, floods,
  fires and other hazards. Ricoh provides recovery and continuance services so
  that governments can get up and running quickly if these things happen. 
• The cost of printing documents. This
  can be quite substantial when there are information requests which may constitute
  thousands of pages. In addition, printing that much paper is very
  environmentally unfriendly. 
• A slower workflow due to an inability
  to work remotely. This means that important processes may be held up because
  workers are not in the office, even when they just have to sign off on
  something.  
• A negative perception of your
  government by eco-friendly constituents. As more people become aware of
  environmental issues this will become a bigger problem.

Ricoh has over a decade of experience in creating
eco-friendly digital solutions for local governments in Canada. We have worked
with over a hundred municipalities across the country and have received
numerous awards for our work such as the Canada Award for Excellence. Unlike
other solutions, we are keenly aware of the unique challenges which local
governments face and are familiar with the compliance requirements in each
province and territory.

Ricoh provides comprehensive document
management and process automation solutions through which a local government
can:

• • Digitize its records – reducing
    storage space costs and making search and retrieval a breeze. We will work with
    the government to determine which records need to to be kept and which can be discarded.

• • Automate important business process so
    that employee hours can be better utilized.

• • Allow secure remote work and mobile
    printing – increasing productivity and potentially employee happiness.

• • Ensure compliance with retention
    requirements through an automated storage system – decreasing the risk of
    noncompliance violations.

• • Allow constituents to submit requests
    such as Freedom of Information requests electronically and keeping them up to
    date on every step of the process – leading to a better relationship with
    constituents.

• Ensure that different departments
  follow standard conventions across the organization. This will help ensure that
  files can be transferred through departments with ease.

In addition, Ricoh provides extensive support
and customization. We work with local governments you to deliver exactly what they
need, providing a comprehensive solution which integrates with existing
software and hardware. Ricoh will help your government have not only a greener
office but one that is more efficient and effective as well. Increase the green
in your office and in your collective wallets with Ricoh!